Job: FCD COURT RECORDS ADMINISTRATOR – RECORDS MANAGEMENT, COURT AND LAW REPORTING UNIT

The FCD Records Administrator is responsible for the operational management of the Court’s records, and reports to the FCD Director of Records Management, Court and Law Reporting of the Family and Children Court Administration Department (FCCAD). Working collaboratively with the FCD Director, the Records Administrator is responsible for assisting with the development, implementation and maintenance of the records management policies, procedures and protocols for the Family and Children Division (FCD).

The FCD Court Records Administrator may be assigned to any of the FCD locations.

• Manages the FCD records management programme (Court and administrative records) regardless of medium or format.
• Provides a clear policy framework to guide staff in the management of records and the uses of the Court’s records management system, and establishes standards for information sources that feed into the records management programme, to ensure integrity, transparency and usability.
• Designs and develops filing systems and classification schemes to ensure effective storage, retrieval and archiving of records, both court and administrative records.
• Establishes retention and disposal schedules and maintains records to ensure compliance with the Judiciary’s records management policy and other relevant legislative and regulatory requirements.
• Identifies vital records and creates a plan to ensure that they are preserved in the event of a disaster
• Works with unit heads to build records management functionality within their Units and advises on new records management policies.
• Conducts research of legislation, rules and regulations and ensures that the Court is meeting its legal and statutory obligations in areas such as the Freedom of Information Act and other national, regional or international legislation.
• Participates in FCCAD planning process for all major information systems to ensure that records management functionality is included in system design.
• Implements performance standards for all areas of records management, and develops and implements a system of continuous monitoring and review to identify gaps and deficiencies in order to employ corrective action.
• Consults with unit heads to ensure the development, establishment, maintenance, and monitoring of effective systems of administrative control for safeguarding all records, and the deployment of state-of-the-art information technology techniques and modern business management practices.
• Ensures that staff are knowledgeable and kept current about records management principles and requirements, and that they receive records management training appropriate to their needs.
• Oversees the day-to-day court records
• Performs related duties as may be required.

• An appreciation of children’s issues in Trinidad and
• Familiarity with the Rules of Court, key pieces of Children’s Legislation, Beijing Rules and UN Convention on the Rights of the Child.
• Knowledge of court
• Superior knowledge of information management principles and
• Flexibility to get involved in all aspects of information
• Good knowledge of the data protection and freedom of information legislation.

• Must have a global outlook with proven ability to identify and assess trends and changes in the global environment, particularly as they relate to children’s
• Must have high level of energy and
• Ability to work with professionals in various fields toward a single
• Superior attention to
• High level of confidentiality and
• Must demonstrate tact, diplomacy, mature judgement and creative problem-solving skills.
• Demonstrated management, planning, and organising
• Strong research and information application
• Ability to build trust, credibility and effective working relationships with all levels of staff within the organization, and with external stakeholders.
• Ability to implement and monitor performance
• Excellent command of the English language (verbal and written), with the demonstrated ability to express ideas clearly and concisely, both orally and in writing.
• Proficient in the use of Microsoft Office Suite.

• A Bachelor’s degree in Information Science, Management, Public Administration, Arts, Law or other related field from a recognised University.
• Qualification in Records Management, Library Science or related
• A minimum of five (5) years’ experience working in records management and or archival environment at a supervisor level.
• Any other equivalent combination of training and experience will be considered.