Job: FCD JUDICIAL ORDERLY

Work of a routine nature that involves monitoring and controlling the entry of persons to judges and magistrates’ chambers as well as attending to them as required both in and out of court.   An employee in this class is responsible for the enforcement of stipulated rules and regulations laid down regarding the entry and movement of members of the public through and in court buildings, so as to ensure adequate protection to judges, masters, registrars as well as valuable documents and the smooth and efficient running of the office generally. Duties also include locating legal books and cases in the court’s library or in the judge’s or magistrates’ chambers in accordance with legal citations. It also includes copying confidential documents for the judge or magistrate, attending on the judges and magistrates of the Family Court and/or officers of comparable status. Work is performed in accordance with prescribed rules and procedures under the supervision of judges, magistrates and registrars.

The FCD Judicial Orderly may be assigned to any judicial officer at any of the FCD locations, as required.

• Assists by carrying their bags and books when necessary.
• Controls the entry of persons into judges, magistrates and registrar’s chambers and preserves order in the section or area to which he/she is assigned.
• Receives and directs and/or escorts visitors to appropriate offices and gives routine information to members of the public.
• Assists judges, magistrates and registrars in robing, ushers them into court and attends to them as required both in court and chambers.
• Displays physical evidence in court.
• Collects and returns law books and other legal materials from and to Law Library for use by judges, magistrates and registrar.
• Assists the judges, magistrates and registrars in locating and filing law reports and other materials in the Law Library or the judge’s chambers.
• Photocopies and collates documents e.g. judgments, notes of evidence or other material required by the judge, magistrate or registrar and maintains that confidentiality as required by the judges, magistrates and registrars.
• Announces the entry of judges/magistrates in court and orders those attending court to stand for the entrance and departure of judges/magistrate/registrars.
• Retrieves court files and documents as requested by the Judge/Magistrate.
• Performs office support duties and mail delivery as required when the judicial officer leaves for the day or is out of office.
• Performs related work as may be required.

• Some knowledge of office procedures and practices.

• Ability to understand simple oral and written instructions.
• Ability to learn methods for performing routine and repetitive tasks within a reasonable period of time.
• Ability to identify legal citations and to locate the appropriate legal texts and law reports.
• Physical strength for lifting and moving relatively light objects.
• Ability to establish and maintain effective working relationships with judges, magistrates, registrars, colleagues, attorneys-at-law and the public.
• Ability to deal firmly but tactfully and sensitively with the general public.
• Ability to keep confidential the work of the judge/magistrate/registrars.

• Some experience gained by working in the courts or similar environment.
• Training as evidenced by a school leaving certificate; or
• Any equivalent combination of experience and training.